Facilities Assistant

Job Title: Facilities Assistant
Contract Type: Permanent
Location: London
Salary: £22000 - £25000 per annum
Start Date: 2018-03-12
REF: TFM-P1664
Contact Name: Safron Huntly
Job Published: 12 days ago

Job Description

We are looking for a Facilities Assistant to work in an architecture studio in Shoreditch. You will support the Facilities Manager on all FM related issues and assist in providing 5* FM services for a creative and vibrant office.

The Role

  • Set-up of meeting rooms and communal spaces for meetings, CPDs, conferences and events across the two floors, including the set-up of tables and chairs.
  • Maintenance of the tidiness/cleanliness of the meeting rooms and the studio's communal spaces throughout the day across the two floors.
  • To take ownership of the general office housekeeping throughout each day.
  • Assistance to the Facilities Manager with desk/studio moves, reorganisation and storage of furniture and equipment etc.
  • To act as a point of contact for technicians/contractors in the absence of the Facilities Manager. To have an understanding of general facilities maintenance for the studio and external points of contact for maintenance.
  • To be on call throughout the day for facilities related issuess
  • Tidying and set-up of workstations for new starters with office equipment (excluding IT and phone equipment).
  • To actively liaise with the Facilities Manager on improvements required and issues found throughout the studio.
  • Support for the Facilities Manager with the ordering of equipment for the studio.
  • Back-up support to the primary Caterer, including:
    * Cover in the absence of the main Caterer
    * Support to the main Caterer at extremely busy times
    * Fetching of breakfast items/sandwiches/lunches etc - particularly at short notice
    * Support in the ordering of lunches etc. for meetings
    * Clearing/cleaning of all cafe area/tea points over the two floors regularly throughout the day
  • To undertake other tasks to support the Facilities Manager as required, including basic admin tasks.


  • Ability to work effectively with minimal supervision and to prioritise workload with excellent organisational and time management skills
  • Proactive and keen to make improvements to services/efficiency
  • Ability to drive results, ensuring timely completion
  • Excellent interpersonal skills
  • Attention to detail
  • Ability to work to tight deadlines
  • Strong problem-solving skills
  • Ability to form strong working relationships with all areas of the organisation to ensure effective resolution of issues
  • Team mentality
  • Comfortable with Microsoft Office, particularly Outlook


  • Manual Handling Certificate or willingness to undertake training



All CVs must be in English and in Word.
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