Job Title: Facilities Manager
Contract Type: Permanent
Location: London
Salary: £45000.00 - £55000.00 per annum
Start Date: 2019-03-18 00:00:00
Duration: Permanent
REF: TFM-P1742
Contact Name: Nikki Dallas
Contact Email:
Job Published: over 1 year ago

Job Description

We are looking for a Facilities Manager with excellent hard and soft services experience to join a leading IFM service provider working with a world renowned business.

If you're looking to step up your career, our client is the perfect professional home. You will have a chance to innovate with the worlds leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives.

The Role

  • Communication with Site Leadership team (Country Manager, HR, Finance Legal, IT etc.)
  • Preparation and distribution of Quarterly / Annual Business Review (QBR / ABR) information to clients satisfaction
  • Procurement of goods and services for clients buildings
  • Hold regular meetings with Landlord, ensuring that terms of lease are being provided to client- e.g. external maintenance, central plant management
  • Space evaluation and planning, updating of floor plans using clients architect partners
  • Responsibility for meeting KPIs and SLAs defined within the contract
  • Project Management during built-out phases, liaising with architects/landlords, organizing work schedules, etc
  • Coach and guide all project teams (sub-contractors, maintenance engineers and commissioning engineers) throughout full project lifecycles
  • Site Inspections (with other members of Facility Team)
  • Establish and operate the information systems necessary for effective scheduling and recording of contract work
  • Processing and controlling of invoices and work orders, opening and monitoring budgets in the financial system (Oracle), preparing and updating forecasts
  • Oversee and follow up on all technical maintenance for installations (AC/heating/fire extinguishing system, electrical installations etc.)
  • Planning and budgeting of internal fit out works and technical installations
  • Manage a team of receptionists and an Office Services Coordinator/ Building Operations Coordinator
  • Updating and maintaining official safety documents, liaise with government authorities
  • Point of Contact for security/alarm responding


  • Experience in Facilities Management role within a large commercial organization
  • Experience of owning facilities contracts and supplier/ contractor management
  • Experience with EU Facility legislation, and governing bodies
  • Quality Assurance knowledge and experience desirable
  • Full P&L responsibility for a multi-million £ budget
  • Customer focused and assertive
  • Possess cultural awareness and sensitivity
  • Decision making / complex problem solving
  • Strong communication skills, leadership, teamwork, analysis, judgment and customer focus
  • Planning and organising.

All CVs must be in English and in Word.
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