Job Title: Facilities Manager - Corporate Office
Contract Type: Permanent
Location: --Portsmouth
Salary: £40000.00 per annum
Start Date: 2016-11-24 00:00:00
Duration: Permanent
REF: TFM-P1472
Contact Name: Jordan Nicholls
Contact Email:
Job Published: over 1 year ago

Job Description

We are looking for an experienced, customer focussed Facilities Manager to be responsible for both day to day facilities coordination and management of two key Corporate Offices in Southampton and Worthing. You must have at least 5 years' experience in a very client facing role and must be committed to providing 5 star service across all facilities services.

The Role

  • Preparation and distribution of Quarterly / Annual Business Review (QBR / ABR) information to client's satisfaction.
  • Procurement of goods and services for client's buildings utilising sourcing teams.
  • Hold regular meetings with Landlord, ensuring that terms of lease are being provided to client- e.g. external maintenance, central plant management.
  • Space evaluation and planning, updating of floor plans using clients architect partners
  • Responsibility for meeting KPIs and SLAs defined within the contract
  • Site Inspections (with other members of Facility Team)
  • Ensure that contracted resources deliver work to meet duration and quality targets, addressing and ensuring the correction of under-performance issues
  • Establish and operate the information systems necessary for effective scheduling and recording of contract work
  • Processing and controlling of invoices and work orders, opening and monitoring budgets in the financial system (Oracle), preparing and updating forecasts
  • Oversee and follow up on all technical maintenance for installations (AC/heating/fire extinguishing system, electrical installations etc.)
  • Negotiate, renegotiate and maintain contracts with vendors
  • Planning and budgeting of internal fit out works and technical installations
  • Purchasing of furniture, organisation of internal departmental office/space moves
  • Manage a team of receptionists and an Office Services Coordinator/ Building Operations Coordinator
  • General administration of department, (holidays, training, performance reviews etc.).
  • Updating and maintaining official safety documents, liaise with government authorities.
  • Organisation of fire evacuation and first aid training for employees.
  • Point of Contact for security/alarm responding


  • Ideally 5 years + experience as a Facilities Manager within a large commercial organisation, Preferably within Integrated FM
  • Experience of being responsible for large corporate offices and excelling customer expectations
  • Experience of managing facilities contracts and supplier / contractor management
  • Experience with EU Facility legislation, and governing bodies
  • Experience of working in a customer focused environment, liaising with corporate clients
  • Experience of mobilising new sites and creating innovative and creative workspaces is essential
  • You must have a passion and appetite for change management as this role will continuously evolve and develop
  • Quality Assurance knowledge and experience desirable
All CVs must be in a Word format. About Talent FM Talent FM are a team of experienced consultants who really understand all aspects of the facilities management recruitment market. We are totally committed to raising the standards of facilities management recruitment, both in the UK and internationally. Our sector knowledge is unrivalled and we are passionate about making every stage of the recruitment process as easy as possible for our clients and candidates. You can view our jobs on our website, download our app or link up with us on twitter, Facebook or LinkedIn.