- Monitor and coordinate building maintenance and repair - both coordinating with outside vendors and performing work in-house, examine the site daily to improve anything out of order or out of place
- Respond to and delegate to resolve daily internal facilities ticket requests
- Support the Office Manager with vendor, supplier and building management relationships necessary to ensure smooth and efficient operation including cleaning contractors, building management and security.
- Manage employee Adds, Moves and Changes in partnership with Global Technology
- Assess, review and implement health, safety and security requirements, procedures and processes to ensure that we are fully compliant â€“ fully aware of all UK legislation affecting the operation and keep up with best practices
- Ensure that the photocopiers are fully functional and continually monitor our printing environment, reducing our environmental footprint but also be cognisant of meeting the needs of the business
- Identify and explore opportunities for service improvements/cost savings and identify and efficiently resolve problems that arise. Processing and tracking of invoices, monitoring budget expenditure
- Additional responsibilities on an ad-hoc basis or as the role evolves.
- Degree educated (Facilities Management or similar) or equivalent with a proven track record working in Facilities Management
- IOSH/NEBOSH qualification or equivalent
- Technical knowledge of building services
- Ability to interpret, execute and implement firm policies and procedures
- Ability to thrive in a fast-paced and rigorous work environment; demonstrating the ability to prioritize a varied workload, competing demands and meet deadlines
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy. Strong customer service skills are essential
- Superb written and verbal communication skills with strong attention to detail
- Team oriented and collaborative attitude is a must
- Extensive knowledge of Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Working knowledge of office administrative procedures and operating standard office equipment
- Knowledge of current statutory regulations and codes of practice
All CVs must be in English and in Word.
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