Property Portfolio Co-ordinator / Assistant Property Manager

Job Title: Property Portfolio Co-ordinator / Assistant Property Manager
Contract Type: Permanent
Location: London
Salary: £28000 - £35000 per annum
Start Date: ASAP
REF: TFM-P1661
Contact Name: Safron Huntly
Job Published: 18 days ago

Job Description

We have an exciting opportunity to join an in house property team with responsibility for the coordination of a property portfolio.  You must have experience working in the management of lease renewals/rent reviews/rate appeals and service charge. The role requires outstanding administrative skills and communication skills to support the wider business from an RE perspective.  You will be the point of contact for all internal/external and landlord enquiries.   Landlord and Tenant legislation knowledge is essential.

This role is either Victoria, London or Royston, Cambridge based. 

The Role

  • Maintain RE critical dates register ensuring regular notification of upcoming events ensuring action has been taken
  • Provide notifications on critical dates to safeguard the business from incurring lease/agreement extensions and excess costs
  • Update and maintain an accurate tenancy information database for the Real Estate portfolio ensuring changes are updated, circulated and actioned
  • Project support and coordination for relocations, office feasibility exercises, new offices, fit outs and closures
  • Provide regular reporting to the COO, RE Steering Committee business on the RE portfolio and its financial performance
  • Financial support for the Real Estate portfolio to include but not limited to requisition and payment of rental, business rates and service charges
  • Support lease/tenancy agreement negotiation including renewals and rent reviews
  • Challenge and validation of service charge and business rate costs
  • Developing and maintaining relationships with landlords and property agents
  • Hosting Regular Real Estate steering committee meetings
  • Updating and reporting on office utilisation/headcount
  • Updating of central intranet based office/city guides
  • Feasibility support for commercial bids/project sites
  • Support the annual building and contents insurance consolidation and renewals exercise
  • Support the annual RE budget and forecasting exercise


  • Experience in the management of lease renewals/rent reviews/rate appeals/service charge challenges
  • Full understanding of the negotiation process aligned to lease arrangements
  • Knowledge of the Landlord & Tenant Act 1954
  • BSc in Land / Estate Management or similar degree preferred
  • Minimum 3 year experience in similar role managing a commercial property portfolio
  • A strong communicator who is self-motivated, confident and with gravitas
  • Ability to work to tight deadlines and ensure key stakeholders expectations are managed accordingly
  • Networking skills to develop and maintain key internal and external relationships
  • Strong planning and organisational skills

All CVs must be in English and in Word.
Talent FM are experts in facilities management recruitment. Our sector knowledge is unrivalled and we are passionate about making every stage of the recruitment process as easy as possible for our clients and candidates. You can view all our jobs on our website or join the conversation on twitter, Facebook or LinkedIn.