Job Title: Office Services Coordinator
Contract Type: Permanent
Location: Israel
Salary: £36000.00 - £38000.00 per annum
Start Date: 2017-01-05 00:00:00
Duration: Permanent
REF: TFM-P1507
Contact Name: Safron Huntly
Contact Email:
Job Published: over 1 year ago

Job Description

We are looking for an Office Services Coordinator / FM Helpdesk / FM Coordinator to manage a range of soft services and monitor the TFM helpdesk. You will provide the necessary support to ensure the efficient and effective running of this high profile office building and may have a Front of House / Hotel background. You must be highly experienced in Microsoft Excel with advanced knowledge of Formulas. This position is based in Haifa and will be paying 15,000 ILS per month.

The Role

  • Monitor and maintain office equipment and supplies
  • Manage and maintain regular contact and meetings with relevant vendors- to report on issues, recommendations and cost estimates
  • Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
  • Manage helpdesk requests - interface with internal customers and action queries promptly in line with SLA
  • Manage daily health and safety issues - maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
  • Assist with coordination and execution of internal office moves and changes
  • Travel/Visitors support - interface with locally approved hotels - assist Client global travel and hotel managers in information gathering and communicating up to date information to staff.
  • Assist in the organizing of internal and external Client events
  • AV/VC conferencing rooms support
  • Manage canteen and kitchen facilities - provide direction to housekeeper
  • Raise purchase orders
  • Manage car parking Wiki page


  • You must have at least 3 years experience in a Facilities/Office Services Coordinator role
  • Fluency in English and Hebrew is essential
  • You must have a soft service bias with experience of coordinating cleaning and catering services and reacting to helpdesk requests.
  • You must have experience in a customer focused environment and have excellent inter-personal skills
  • Excellent written/verbal communications
  • You must be educated to Diploma/degree level
  • You must have excellent Excel skills. Advanced knowledge of formulas is essential. Knowledge of Macros is ideal.
  • You must have previous experience of working within a FM Service Provider
All CVs must be in a Word format. About Talent FM Talent FM are a team of experienced consultants who really understand all aspects of the facilities management recruitment market. We are totally committed to raising the standards of facilities management recruitment, both in the UK and internationally. Our sector knowledge is unrivalled and we are passionate about making every stage of the recruitment process as easy as possible for our clients and candidates. You can view our jobs on our website, download our app or link up with us on twitter, Facebook or LinkedIn.